Privacy Policy — UK Slingshot Association (UKSA)

Last updated: November 2026

The UK Slingshot Association ("UKSA", "we", "us", or "our") respects your privacy and is committed to protecting your personal data. This privacy policy explains how we look after your personal information when you visit our website ([insert UKSA website URL]), contact us, apply for membership, or register for a UKSA-sanctioned tournament or event, and tells you about your privacy rights under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are (Data Controller)

The UK Slingshot Association is the data controller responsible for your personal data. If you have any questions about this privacy policy or how we handle your data, please contact us at:

  • Email: [insert UKSA contact email]

  • Website: [insert UKSA website URL]

2. What Information We Collect

Depending on how you interact with our website and association, we may collect and process the following information:

  • Identity & Contact Data: Name, email address, phone number, and postal address (when you submit a contact form, apply for membership, or register for a competition).

  • Event & Competition Data: Shooting category/division (e.g., Open, Youth, Veteran), club affiliation, scores, rankings, and emergency contact details for live events.

  • Technical & Usage Data: IP address, browser type, device information, and pages visited, collected automatically through essential website logs or basic analytics to keep our site secure and functioning properly.

  • Media & Photography: Photographs or video clips taken at official UKSA tournaments and events for association news, social media, and promotional reporting. (If you do not wish to appear in event photography, please notify a committee member or event organizer on the day).

We do not knowingly collect data from children under 16 without verifiable consent from a parent or legal guardian (for example, when registering a junior competitor for an event).

3. How and Why We Use Your Information

Under UK GDPR, we only process your personal data when we have a lawful basis to do so. We use your information to:

  • Respond to inquiries: Answer messages sent through our website contact forms (Legitimate Interests).

  • Manage memberships and event entries: Process tournament registrations, allocate shooting lanes, verify safety/insurance compliance, and communicate event updates (Contractual Necessity / Legitimate Interests).

  • Publish competition results: Share official match scores, league tables, and tournament standings on our website and social channels (Legitimate Interests in promoting competitive target slingshot sport).

  • Ensure safety and governance: Maintain accurate attendance records and emergency contact information at physical shooting venues (Legal Obligation / Vital & Legitimate Interests).

4. Who We Share Your Data With

We never sell, rent, or trade your personal information to third parties. We only share data where strictly necessary to run the association:

  • Website & Form Hosting Providers: Trusted IT, web hosting, and email service providers that keep our website and inbox running securely.

  • Tournament & Scoring Systems: Live scoring sheets or event management tools used to run competitions smoothly.

  • Venue Hosts & Governing Bodies: Event venue operators (for site security/health and safety) or international bodies such as the World Slingshot Association (WSA) where required for international qualification or sanctioning.

5. Cookies

Our website may use essential cookies required for basic site functionality and security. Where optional analytics or embedded third-party media (such as YouTube videos) are used, your browser may store cookies from those providers. You can control or disable cookies at any time through your browser settings.

6. How Long We Keep Your Data

We only keep your personal data for as long as necessary for the purpose it was collected:

  • General contact inquiries: Deleted within 12 months once resolved.

  • Event registration & emergency details: Retained for the duration of the event and any required insurance/safety reporting period.

  • Official competition results & records: Retained indefinitely as part of the historical sporting record of the UK Slingshot Association, unless a valid erasure request is upheld.

7. Your Legal Rights

Under UK data protection law, you have the right to:

  • Request access to a copy of the personal data we hold about you.

  • Request correction of any incomplete or inaccurate information.

  • Request erasure ("right to be forgotten") of your personal data where there is no overriding reason for us to keep it.

  • Object to or restrict how we process your data.

  • Withdraw consent at any time where we rely on consent (such as optional communications or media).

To exercise any of these rights, email us at [insert UKSA contact email]. We will respond within one month. You also have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk).

8. Changes to This Policy

We may update this privacy policy from time to time to reflect changes to our website or legal requirements. Any updates will be posted on this page with a revised "Last updated" date.